Location -
South Bend,
Posted
, Salary - $60K++
Our client is a respected mid-size law firm looking for a Firm Administrator to oversee all its administrative operations. The role is intended to be a full-time, in-office position operating out of the South Bend location, with 8-5 hours Monday through Friday.
The job is a match for an experienced office management/financial candidate who brings the skills to: - provide leadership to the administrative staff
- collaborate with the management team on staffing and personnel issues
- manage the timekeeping and billing processes
- create and post job descriptions as needed; make hiring recommendations; and handle onboarding new hires
- serve as the point of contact for employee benefits
- manage the payroll and related reporting
- oversee the IT and office supply needs
- leads the firm’s wellness program
- participate in strategic planning meetings
The firm would like to meet candidates with a bachelor's degree in a related field, at least 3 years' experience in a similar management role; strong proficiency in both software (MS Office) and communication skills. Starting salary will be based on experience level of the candidate chosen, and there is some room for consideration of making this position a part-time role depending on the needs and abilities of the selected individual. For full-time hire, excellent benefits will be available.
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Location -
Elkhart,
Posted
, Salary - $20/hr. range
Our client's long-time office manager is retiring at year end, and the search for the right person to replace and train with that person has begun! This would be a role asking for someone who could commit to a schedule of between 30-40 hours each week, designed to be mutually agreeable for the business and your life.
The responsibilities handled for this small business' office would include: - accounting and payroll processing
- HR tasks
- daily office administration
It's a match for someone who has previous experience handling these functions, ideally including the use of SAGE software, and who is looking for a long-term scenario where you are part of a small team. Benefits are available, and the ownership is known for its generosity and flexibility.
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Location -
Elkhart,
Posted
, Salary - $19/hr.
Our client has an employee out on extended leave, and this created the need for some temporary coverage to handle order entry for the next several months. It's a match for someone who can make a commitment from 7am - 4pm Monday through Friday, bringing experience handling these duties: - handling incoming phone calls
- processing orders
- data entry
You'll need to have solid customer service and computer skills, and be interested in a small, friendly office environment (jeans acceptable).
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Location -
South Bend/Remote,
Posted
, Salary - $20/hr.
Our client's business provides support to the healthcare industry, and this role would have the option to work remotely as long as you are also available to come in to the local office as needed. Candidates should be able to commit to hours of 8-5 Monday through Friday, and bring knowledge of ADA and FMLA guidelines as you work with: - benefits
- some recruiting and onboarding activities
- employee relations
- record keeping
- timekeeping.
It's a match for someone looking for a career in HR, with either a degree or at least one year experience handling related responsibilities. You'll also need proficiency with MS Office, including Teams, as you interact and share information remotely. While the initial need is designed as a temporary assignment, our client expects some form of this job to become a permanent opportunity so you may approach it either way.
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Location -
Elkhart,
Posted
, Salary - $19/hr.
This opening is with a small business client who wants to set up a 20/hr. week schedule that includes Thursdays (but no Fridays!) and otherwise can be flexible to suit both parties. It's a match for someone who can work independently, since this is the only true office position that supports the owner and the business. You'll need to be able to step in and handle duties like: - filing and scanning
- entering payroll hours for the payroll service company
- scheduling services and ordering supplies for the office
- keeping up the online presence for the business
- typing up quotes
You'll need to bring a strong administrative background and good communication/grammar skills to be the right-hand person the business owner and his team need. This is an excellent opportunity to play an important and appreciated role, while not needing to work full-time. The job will be filled on a temp-to-hire basis for the right person, intended to become a long-term arrangement.
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Location -
Elkhart,
Posted
, Salary - $18-20/hr.
Our client is a family-owned business where things are growing, so you'll want to take notice and join a team that is thriving! This position will be added to do primarily order entry (taking orders by both phone and email), and will be given other responsibilities as appropriate. The CSRs work in a team at the front desk, where it is helpful (but not required) to be bilingual and the schedule is 7am to 3:30pm.
From this responsibility, others have moved into advancement opportunities within the organization and that would certainly be the hope for the person hired in this role as well. It will be important to bring experience in customer service, a working knowledge of QuickBooks, great data entry skills, and the ability to work well with others in a small team setting where everyone knows each other well. Starting pay will be set based on the talent of the lucky candidate selected, with fluency in Spanish being a heavily-weighted factor.
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Location -
South Bend,
Posted
, Salary - $17-18/hr.
Our client's small corporate/non-profit office needs some clerical work handled on a flexible schedule, arranging about 20 hours per week to suit both the person chosen and the workload. A typical day would have you handling a variety of tasks such as: - answering and transferring phone calls
- distributing incoming mail
- working on special projects for the director
- coordinating schedules and calendars
- monitoring and ordering office supplies
- doing data entry work
- filing records
- generating correspondence and reports
It's a match for someone who brings experience in dealing with people in person and over the phone, with a background that ideally includes some high-level planning experience. You'll need to know MS Office well and be proficient with working on the computer to perform multiple tasks. This is a great opportunity to set up a long-term arrangement in a smaller, professional office setting.
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Location -
South Bend,
Posted
, Salary - $16/hr.
Our client is a major corporate financial office building where coverage is needed from time to time in various departments. This is a match for someone with previous receptionist or other office experience that includes capably handling and passing along incoming phone calls to the department as well as greeting departmental visitors and being able to help with some computer data entry and other clerical tasks.
The ideal candidate would be interested in being on call for emergency needs as much as possible, as well as scheduled vacations. This could mean a day or two here and there, or a commitment of several weeks from time to time. Office hours are 8-5 daily, and a parking pass to the corporate garage is provided. It's great networking or an opportunity to get out and put on your professional hat often enough to keep your skills sharp and be appreciated!
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Location -
Elkhart/South Bend,
Posted
, Salary - $17/hr.
Our client needs a candidate with some previous receptionist experience to fill in at the front desk temporarily, with the possibility that if you are interested and the scenario is right, this could become a permanent job. It's a law firm with a location in Elkhart and South Bend, so for long-term consideration you'll need to be willing to work in either office.
The position has hours of 8-5 Monday through Friday, and is responsible for: - answering incoming calls
- greeting clients with appointments
- doing filing and other clerical tasks
The opening is a match for someone with strong customer service skills, to be able to interact professionally with and enjoy both clients and staff within the office. The days can be busy, so a high energy person who is a quick learner and flexible will be the best candidate for this client. For best consideration, bilingual abilities would be ideal.
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Location -
South Bend,
Posted
, Salary - $18-20/hr.
In our client's medical supply office, the front desk role greets patients and visitors as well as serving as an office assistant for a variety of administrative tasks. It's a match for someone who is looking for a position in the healthcare field by joining a leading clinical practice with a small-office feel and big-industry success.
The hours are full-time, working 8:30-5 Monday through Friday. Our client is looking for someone with previous exposure to patient scheduling and medical records, and some proficiency with Adobe and Excel use. Starting pay will be set based on the amount of experience the chosen candidate brings to the table, and a very nice benefits package will also be offered.
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